Practical guide
Follow the process step by step
Apply each stage in sequence. Document important assumptions, verify AI-generated information, and keep human approval at critical decision points.
- 1
Identify recurring work
List repetitive tasks involving planning, summarization, drafting, organization, comparison, or information transformation.
- 2
Separate high-value judgment
Keep strategic decisions, approvals, sensitive communication, and professional accountability under human control.
- 3
Create reusable instructions
Standardize prompts, input requirements, output formats, and review criteria for recurring tasks.
- 4
Integrate AI into daily routines
Use AI at defined points in planning, meetings, research, writing, reporting, and follow-up work.
- 5
Reduce switching and duplication
Consolidate related tasks, preserve useful context, and avoid repeatedly recreating the same instructions.
- 6
Measure actual productivity
Track completion time, quality, revisions, workload, delays, and the value of the final result.